When it comes to disposing of paper documents within a business setting there is a lot to be said for using a professional shredding service to cater to your needs. An office environment can build up thousands of paper items over time, from everyday working documents, to invoices, receipts, employee payslips, health records, customer and supplier information in the form of financial records, credit card information and addresses. All of these types of documents should be disposed of if you are considering either digitising your entire history of paper records or looking to create a culture of environmental awareness within your organisation through regular shredding of paper documents moving forward.
Obviously there are a number of benefits to shredding business documents. If you can firstly organise the documents that you wish to keep hold of, you can choose to continue storing them on-site or work with a document storage facility that you trust in order to securely store those documents for the long-term and have access to them at a later date, if and when they are required for future work purposes. Shredding documents might not seem like the logical step to apply a new, streamlined, administrative operation, but it can make you rethink how you approach your documentation and filing. Once you start shredding documents regularly you will have to choose the documents that are physically kept, those that are to be destroyed and whether something is worth storing digitally for future use. There are certain documents that shouldn’t be shredded of course.
Whether you are working towards a hybrid system of digitising certain documents and storing others physically, or digitising your whole archive of paper documents, shredding services can help you to make the most of paper waste in future and help your company move into an environmentally aware organism, working towards recycling on a daily basis. Even in an era where paperless offices are more popular there are still huge amounts of paper waste each year in the UK. Even down to scribbles and notes on paper each day in meetings and through the performance of daily tasks there is plenty to dispose of. Add to that paper invoices, letters and other physical documents that are still actively used and that’s a lot of potential waste that could be better utilised once it’s past its sell by date.
Shredding companies can offer to come to you and perform their services on site, or they can securely transport your physical documents to an external location where the materials will be shredded in a safe and private manner. On-site shredding provides you with the peace of mind that sensitive data that you wish to be destroyed is being disposed of at your location, so you know exactly what has happened to the piles of physical documents you have put forward for shredding.